Subject Access Requests.

Streamlining Subject Access Requests with Powerful Document Management

Automate SARs workflows, access data quickly and securely, and ensure compliance with Laserfiche Cloud all in one comprehensive platform.

Digitise

A meticulous process expertly managed.

From scanning hard copies into an electronic format, or scanning and hosting all your electronic documents in a secure environment, Ascentas can help.

Document Capture

Define the project scope, receive a detailed implementation schedule, and delivery plan so you have a clear understanding of your project from start to finish.

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A Trusted Partner

Ascentas have been actively managing millions of images for their digital storage clients for over 30 years and were the UK’s first fully cloud based document management and scanning company.

Collaborate

Facilitate Work from Anywhere.

Simultaneously edit content with other team members, leave comments, add annotations and more, all while being able to track changes and versions.

Document Management

Automatically extract data from electronic, PDF and scanned forms, eliminating the need for manual indexing, sorting and filing.

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eForms

Eliminate paper with client e-forms submissions and processing with modern web forms that simplify creation and data collection.

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Make information easy to find and use.

Find information fast and simple; edit and comment on documents or process them in workflows.

Reduce non-⁠billable time wasted by staff searching for the right folder, file, and version number. Instantly locate any client’s complete, most up-to-date paperwork using multiple search options

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Centralise and Organise Content

Maintain a source of truth by organising and managing content in one intuitive platform, where employees can easily find files, keep track of versions, collaborate and share content links.

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Automate

No-Code Process Automation

Take on everyday business challenges with a drag-and-drop, low-code/no-code process automation platform that allows you to deploy solutions quickly, without the need for additional IT resources.

Accelerate Digital Transformation

Teams are always looking to boost productivity. Low-code/no-code process automation lets teams adapt to changing needs and realise digital transformation faster.

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Robotic Process Automation (RPA)

Train software bots to automate and speed up time-consuming, repetitive tasks. Extract metadata and searchable text from scanned documents and invoices with Smart Content Capture.

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Support

Focus on running your business, not your technology.

Reduce your costs, increase productivity and mitigate your business risks.

Proactive IT Support

We partner with you as your Virtual IT Department, allowing you to focus on running your business not your technology.

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Migrate to the Cloud

As a Microsoft Cloud Solution Provider and Microsoft Partner, Ascentas can help you prepare for migration to M365 or an Azure environment and then manage the migration of data into the Microsoft Cloud.

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Compliance

Compliance and Risk Management

A solution that provides records management tools to support your regulatory compliance and maintains a set of industry standard compliance certifications and attestations such as SOC 2 Type 2 Plus, HIPAA, VPATs, DoD 5015.2, ISO27001 and VERS v2.

Client Security & Audit

Assign security restrictions so that employees can only access the files they require to do their jobs. Protect sensitive documents and track when users open, edit, delete or even attempt to open them.

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Streamline Content Lifecycles

From records creation to final disposition, promote compliance across all stages of your content with extensive records management tools to auto-set retention schedules, generate reports and manage dispositions.

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Destroy

Confidential Destruction

Do not neglect the security aspect of looking after confidential data.

Scheduled or Ad-hoc

Choose from locked containers, paper sacks or having your boxes picked up directly from your office on a schedule or as-needed basis from uniformed screened and fully insured Ascentas personnel.

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Recycling

After destruction and where possible, waste material is baled and sent for recycling. Recycling our clients securely destroyed documents is our way of giving back to the world which we occupy.

Enhance Information Governance

Stay in good standing with regulators using records management features that enable your organisation to keep track of content throughout its lifecycle. Set up digitised workflows to remind staff when to retain, archive and dispose of information.

Support the SAR Process

Be ready for any future or potential legal proceedings with a centralised, auditable repository for your content. Find the information you need, when you need it, with full-text search capabilities, then protect it with a robust set of powerful security controls.

Save Time

Quickly identify items that may require further review or more extensive processing, and use Laserfiche process automation and data capture for automated classification and assignment of retention rules for your important documents.

Safeguard Records

Limit who has access to records — and the information contained in each — via granular user controls, redaction tools, password-protected links and create detailed audit logs.

Why Laserfiche and Ascentas

Laserfiche is the backbone of your information management strategy, so you can easily manage content and improve visibility across departments.

Centralise Everything

Properly centralise and secure files while allowing your teams to conveniently collaborate and find what they need fast.

Simplify Content Management

Through an easy-to-navigate folder-based interface, manage all your content under one system to make it easy to find information, promote collaboration and reduce silos.

Achieve Tighter Security

Our cloud-hosted solution uses AES-256 encryption to protect customer data, while connections over the internet to Laserfiche Cloud are encrypted using HTTPS over TLS 1.2 or higher.