Increase efficiency and reduce operational costs with our document management solutions.
With automated workflows, digital document management and storage, our ECM solutions can provide real-time, online document access and improve processes throughout the entire school system including registration, human resources, committee and board of education collaboration, financial aid and accounts payable.
SEN settings & schools are always looking for ways to run more efficiently and meet their budgetary needs. Managing Subject Access Requests and improving records retention and records access adds extra strain on departments.
With content that can be required to be stored for more than 75 years, digitally capture, secure and organise content within your setting, including documents, images, videos and more.
Establish guidelines for organising your documents to ensure compliance with Subject Access Requests and other regulatory bodies. Easily manage the lifecycle of documents and get notified when documents are ready for disposition.
From scanning hard copies into an electronic format, or scanning and hosting all your electronic documents in a secure environment, Ascentas can help.
Define the project scope, receive a detailed implementation schedule, and delivery plan so you have a clear understanding of your project from start to finish.
Ascentas have been actively managing millions of images for their digital storage clients for over 30 years and were the UK’s first fully cloud based document management and scanning company.
Simultaneously edit content with other team members, leave comments, add annotations and more, all while being able to track changes and versions.
Automatically extract data from electronic, PDF and scanned forms, eliminating the need for manual indexing, sorting and filing.
Eliminate paper with client e-forms submissions and processing with modern web forms that simplify creation and data collection.
Find information fast and reduce the time completing Subject Access Requests within your setting.
Managing Subject Access Requests and improve records retention and records searching with industry leading Document Management Software.
Maintain a source of truth by organising and managing content in one intuitive platform, where employees can easily find files, keep track of versions, collaborate and share content links.
Do not neglect the security aspect of looking after confidential data.
Choose from locked containers, paper sacks or having your boxes picked up directly from your office on a schedule or as-needed basis from uniformed screened and fully insured Ascentas personnel.
After destruction and where possible, waste material is baled and sent for recycling. Recycling our clients securely destroyed documents is our way of giving back to the world which we occupy.
A solution that provides records management tools to support your regulatory compliance and maintains a set of industry standard compliance certifications and attestations such as SOC 2 Type 2 Plus, HIPAA, VPATs, DoD 5015.2, ISO27001, GDPR and VERS v2.
Assign security restrictions so that staff can only access the files they require to do their jobs. Protect sensitive documents and track when users open, edit, delete or even attempt to open them.
From records creation to final disposition, promote compliance across all stages of your content with extensive records management tools to auto-set retention schedules, generate reports and manage dispositions.
Empower Staff Productivity
Save staff time by going paperless and enabling quicker search, organisation and archival of student and administrative documents
Accelerate back-office and support services while minimising costs and optimising resource allocation
Manage Records Cost-Effectively
Deploy centralised and consistent electronic records management in accordance with DPA, GDPR, and other regulations