Heal the headaches of document management in healthcare

Healthcare companies produce and have to manage a great amount of paper records. Processes need to be digitised and updated in order to ensure patient information safety and compliance. Ascentas can help.

Ascentas offers strategies for using an enterprise content management system and digital conversion to steer your business towards digital transformation, a state where your organisation can manage its processes digitally, efficiently and productively to be better organised, responsive and more agile in how it serves patients.

Healthcare Records
Medical Record Scanning

Ascentas work with NHS Trusts, Local CCGs and national private healthcare organisations to digitise patient records, whether through bulk archive scanning, regular collections of new paper files or day forward scanning based upon upcoming appointment.


From the point of collection to the safe and secure transfer of the final scanned images, Ascentas' processes are fully auditable. Ascentas can confirm and work in accordance with ISO 27001:2018.

Records Management

Establish guidelines for organising your documents to ensure compliance with Subject Access Requests and other regulatory bodies. Easily manage the lifecycle of documents and get notified when documents are ready for disposition.

A meticulous process expertly managed.

From scanning hard copies into an electronic format, or scanning and hosting all your electronic documents in a secure environment, Ascentas can help.

Document Capture

Define the project scope, receive a detailed implementation schedule, and delivery plan so you have a clear understanding of your project from start to finish.

A Trusted Partner

Ascentas have been actively managing millions of images for their digital storage clients for over 30 years and were the UK’s first fully cloud based document management and scanning company.

Facilitate Work from Anywhere.

Simultaneously edit content with other team members, leave comments, add annotations and more, all while being able to track changes and versions.

Document Management

Automatically extract data from electronic, PDF and scanned forms, eliminating the need for manual indexing, sorting and filing.


Eliminate paper with client e-forms submissions and processing with modern web forms that simplify creation and data collection.

Make information easy to find and use.

Find information fast and reduce the time completing Subject Access Requests within your setting.


Managing Subject Access Requests and improve records retention and records searching with industry leading Document Management Software.

Centralise and Organise Content

Maintain a source of truth by organising and managing content in one intuitive platform, where employees can easily find files, keep track of versions, collaborate and share content links.

Confidential Destruction

Do not neglect the security aspect of looking after confidential data.

Scheduled or Ad-hoc

Choose from locked containers, paper sacks or having your boxes picked up directly from your office on a schedule or as-needed basis from uniformed screened and fully insured Ascentas personnel.


After destruction and where possible, waste material is baled and sent for recycling. Recycling our clients securely destroyed documents is our way of giving back to the world which we occupy.

Compliance and Risk Management

A solution that provides records management tools to support your regulatory compliance and maintains a set of industry standard compliance certifications and attestations such as SOC 2 Type 2 Plus, HIPAA, VPATs, DoD 5015.2, ISO27001, GDPR and VERS v2.

Client Security & Audit

Assign security restrictions so that staff can only access the files they require to do their jobs. Protect sensitive documents and track when users open, edit, delete or even attempt to open them.

Streamline Content Lifecycles

From records creation to final disposition, promote compliance across all stages of your content with extensive records management tools to auto-set retention schedules, generate reports and manage dispositions.

Start Automating Right Away

Drag-and-drop automation tools let you start automating right away without a lengthy development process or massive IT spend.

Forms Processing & Document Automation

Automation reduces costs and time. Our solutions will digitise and automate your business processes to help you keep up with ever increasing customer expectations.

A Unified Platform

Laserfiche is a complete enterprise content management (ECM) system that brings all your data and automation tools onto a single, powerful platform.

Electronic Records Management explained

A records management strategy is vital to the life cycle of your organisation’s information. At an organisational level, a records management strategy governs how information is created, stored, shared, tracked and protected.

Watch our video to find out more.


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