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Document Scanning
A meticulous process expertly managed

A meticulous process expertly managed

Do you want to scan all your hard copy documents into an electronic format? Do you need to grant access to your digital documents to multiple users?

Ascentas have been actively managing millions of images for their digital storage clients for over 30 years. From scanning hard copies into an electronic format, or scanning and hosting all your electronic documents in a secure environment, Ascentas can help.

Ascentas is a trusted partner to many blue chip businesses, the public and private sector and NHS clients. We are the UK’s first fully cloud based document management and scanning company leveraging the power and capabilities of the Microsoft Azure Network and provide a 300% quality check of all scanned images by our index and QC staff.

An Ascentas Scan Centre operates with 100% Kodak Document Scanners and utilises the latest Kodak i5800 & i4500 scanners allowing us to scan millions of images per month.

Digitising paper documents into secure & accessible electronic records.

We can scan your documents in any required format and can save your images to disc, hard drive, thumb drive or you can download them via a secure FTP portal.

For a complete document scanning and document management solution, Ascentas also offer industry leading document management solutions, and can upload your scanned documents to these solutions for instant access from any location, using a simple web browser, iOS or Android device.

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From tiny receipts, invoices, and medical records to large format full-colour A0 documents, an Ascentas Scan centre can convert any document into a digital format for you.

The document scanning process begins with you and a member of Ascentas will contact you to discuss your scanning requirements, your chosen delivery method/service and your required metadata for indexing.

You can count on our document scanning and digital document storage experts who have the experience, processes and infrastructure to scan, index and ensure quality control to meet your requirements. See below for a closer look at how the document scanning process works.

The Document Scanning Process

Ascentas will collect your material in their own, GPS tracked, vehicles

Prior to scanning, we prepare files by removing staples, paper clips, treasury tags and repositioning post-it notes

We can scan to PDF or any other format you require.  We scan documents as small as receipts to A0 large format documents.

We always strive to offer the best service we can.  All our document scanning services are fully accredited to ISO 27001

Once a document has been scanned it is passed to a document indexer who will index each document by its relevant metadata.

Images are quality checked once more and the index metadata is also validated at this stage.

The scanned images (data) can be supplied on encrypted DVD, USB, Secure FTP, Laserfiche Cloud or migrated to your own in-house ECM software.

Once you have approved the scanned images, your paper documents can be confidentially destroyed by our shredding team.

Ascentas Document Capture

Our document imaging service uses standard options to convert your paper to digital images. You can quickly define the project scope, receive a detailed implementation schedule, and delivery plan so you have a clear understanding of your project from start to finish.

It's an Easy Process

Working with an Ascentas representative, we will discuss all aspects of your scanning project in advance. Together we will complete the Scanning Project Form allowing collection of detailed requirements in order for us to accurately reflect the project scope, exact specifications and timing.

Once your project has been reviewed and approved by our Scan Centre personnel, your Ascentas representative will confirm your project specifications, timelines and
pricing for you to review and sign.

Let Ascentas Support your business

Do you want to scan all your hard copy documents into an electronic format? Do you need to grant access to your digital documents to multiple users? Ascentas actively manage over 10 million images for their digital storage clients. From scanning hard copies into an electronic format, or scanning and hosting all your electronic documents in a secure environment, Ascentas can help.

Ascentas is a trusted partner to many blue chip businesses, the public and private sector and NHS clients. We are the UK’s first fully cloud based document management and scanning company leveraging the power and capabilities of the Microsoft Azure Network and provide a 300% quality check of all scanned images by our index and QC staff.

An Ascentas Scan Centre operates with 100% Kodak Document Scanners and utilises the latest Kodak i5800 & i4500 scanners allowing us to scan millions of images per month. This is ideal for high volumes scanning such as insurance claims, invoices and digital mailroom.

Ascentas can scan your documents in any required format and can save your images to disc, hard drive, thumb drive or upload via a secure FTP site. For a complete document scanning and document management solution, Ascentas also offers a state of the art online document management solution, PaperfortTM, enabling your scanned documents to be uploaded to our secure system for instant access from any location, using a simple web browser, iOS or Android device.

Large documentation can be difficult to handle. Ascentas’ large format scanning services can remove the hassle of you having to manage large documentation. An Ascentas Scan Centre utilises the latest ColorTrac large format scanners and can scan up to 1200DPI in full colour.

What documents can we convert?

  • Maps
  • Area Plans
  • Building Development Documents
  • Architectural Drawings
  • Posters
  • Engineer Drawings
  • Mechanical Drawings
  • Technical and CAD Drawings

Once scanned these can be output to any format, including TIFF, JPEG or PDF. Your scanned material can also be uploaded into an existing organisation wide EDM system or, for a complete document scanning and document management solution, we can upload your digital media into Laserfiche Cloud, enabling you to search your entire repository of documents down to the page level, index reference and document type and much, much more all via a secure web application, iOS or Android device.

Our service is simple: we scan your paper invoices, help you to index key accounting data and store it as searchable PDFs, on the cloud or via a document management system. Our flexible team caters to one-off jobs or regular monthly/yearly projects, helping you create an up-to-date electronic invoice archive. We’re also ISO 27001 and PCI accredited, so you can rest easy knowing your data is safe.

Are your precious family photographs fading away in your hot loft or being damaged in a damp store room or cellar? Are they stuffed into boxes in the back of a cupboard gathering dirt and dust, or worse being squashed? An Ascentas Scan Centre can save your irreplaceable photographs by having them professionally converted into a digital format making them available and secure for generations to come.

Contact an Ascentas Scan Centre for more information on this service.

Our medical records scanning solutions help NHS hospitals, GP surgeries, private medical trusts and dental surgeries to improve their patient record keeping. Using our PaperfortTM system securely housed in the Microsoft Azure cloud, healthcare organisations can benefit from easy instant access, secure backup and complete disaster recovery with state-of-the-art security protocols and procedures.

With even more pressure on NHS budgets, medical records scanning saves time and money on administration, management and storage. Our confidential patient records scanning service also meets compliance standards.

Documents from your offices, offsite storage facilities or from third party storage providers can be collected and digitised saving you time and money in recurring storage and retrieval costs.

Document Scanning benefits

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Free up Space

Convert physical documents that take up valuable space to digital searchable assets

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Protect Information

Role-based permissions enable authorised users to access only the information that they need.

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Centralise Access

Centralise your information and allow valued users access to this information wherever they are.

Modernise and digitally transform your business with Low and High Volume Document Scanning Start your journey today!

Free Capture and Document Imaging eBook

Whether you have one hundred or one million documents to digitise, planning out the imaging process ahead of time is essential. The Guide to Improving Capture and Document Imaging Management will help you assess the benefits of going paperless in your organisation.

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