Document Management.

Secure Your Data With a Modern Document Management System

Promote easy access to information inside and outside your business, while maintaining content compliance at all stages from initial capture to final archival.

Digitise

A meticulous process expertly managed.

From scanning hard copies into an electronic format, or scanning and hosting all your electronic documents in a secure environment, Ascentas can help.

Document Capture

Define the project scope, receive a detailed implementation schedule, and delivery plan so you have a clear understanding of your project from start to finish.

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A Trusted Partner

Ascentas have been actively managing millions of images for their digital storage clients for over 30 years and were the UK’s first fully cloud based document management and scanning company.

Collaborate

Centralise, Secure and Share Your Content

Promote easy access to information inside and outside your business, while maintaining content compliance at all stages from initial capture to final archival.

Document Management

Automatically extract data from electronic, PDF and scanned forms, eliminating the need for manual indexing, sorting and filing.

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eForms

Eliminate paper with client e-forms submissions and processing with modern web forms that simplify creation and data collection.

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Make information easy to find and use.

With comprehensive document and records management tools, you can properly centralise and secure files, while offering the convenience for your teams to collaborate and find what they need fast.

Reduce non-⁠billable time wasted by staff searching for the right folder, file, and version number. Instantly locate any client’s complete, most up-to-date paperwork using multiple search options

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Centralise and Organise Content

Maintain a source of truth by organising and managing content in one intuitive platform, where employees can easily find files, keep track of versions, collaborate and share content links.

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Automate

No-Code Process Automation

Take on everyday business challenges with a drag-and-drop, low-code/no-code process automation platform that allows you to deploy solutions quickly, without the need for additional IT resources.

Accelerate Digital Transformation

Teams are always looking to boost productivity. Low-code/no-code process automation lets teams adapt to changing needs and realise digital transformation faster.

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Robotic Process Automation (RPA)

Train software bots to automate and speed up time-consuming, repetitive tasks. Extract metadata and searchable text from scanned documents and invoices with Smart Content Capture.

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Support

Focus on running your business, not your technology.

Reduce your costs, increase productivity and mitigate your business risks.

Proactive IT Support

We partner with you as your Virtual IT Department, allowing you to focus on running your business not your technology.

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Migrate to the Cloud

As a Microsoft Cloud Solution Provider and Microsoft Partner, Ascentas can help you prepare for migration to M365 or an Azure environment and then manage the migration of data into the Microsoft Cloud.

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Compliance

Compliance and Risk Management

A solution that provides records management tools to support your regulatory compliance and maintains a set of industry standard compliance certifications and attestations such as SOC 2 Type 2 Plus, HIPAA, VPATs, DoD 5015.2, ISO27001 and VERS v2.

Client Security & Audit

Assign security restrictions so that employees can only access the files they require to do their jobs. Protect sensitive documents and track when users open, edit, delete or even attempt to open case files.

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Streamline Content Lifecycles

From records creation to final disposition, promote compliance across all stages of your content with extensive records management tools to auto-set retention schedules, generate reports and manage dispositions.

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Destroy

Confidential Destruction

Do not neglect the security aspect of looking after confidential data.

Scheduled or Ad-hoc

Choose from locked containers, paper sacks or having your boxes picked up directly from your office on a schedule or as-needed basis from uniformed screened and fully insured Ascentas personnel.

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Recycling

After destruction and where possible, waste material is baled and sent for recycling. Recycling our clients securely destroyed documents is our way of giving back to the world which we occupy.

Maintain a Single Source of Truth

Manage, control and maintain regulatory compliance with the Laserfiche Repository. Consolidate your data onto a single platform to ensure everyone in your organisation is looking at the same information — at whatever level of access they need.

Better Collaboration

Maintain a single source of truth by organising content in one intuitive platform. Employees can easily find files, keep track of versions, share content and collaborate using built-in Office365.

Visibility and Control

Easily classify, hold, and retain documents to appropriately manage records throughout their entire lifecycle. Laserfiche Security provides detailed audit logs and ensures only authorized parties can view files with granular user controls.

Securely Share Files

Maintain visibility and promote stronger governance on internal and external file-sharing activity. With Laserfiche Direct Share, support compliance and security without sacrificing convenience.

Easy Search and Retrieval

Increase productivity, improve process turnaround times and encourage an integrated, paperless work environment. Laserfiche’s Structured Digital Storage enables easy search and retrieval, even while working remotely.

Centralise Everything

Properly centralise and secure files while allowing your teams to conveniently collaborate and find what they need fast.

Simplify Content Management

Through an easy-to-navigate folder-based interface, manage all your content under one system to make it easy to find information, promote collaboration and reduce silos.